ERPNext Implementation for Flexible Packaging Manufacturing

NPF Polyfilms Pvt. Ltd. is a growing flexible packaging manufacturer serving domestic and export markets through products such as plain flexible film, printed flexible film, plastic bags, pouches, and specialized export packaging materials. As the company expanded, managing production across multiple stages, roll traceability, quality verification, export documentation, and financial visibility through disconnected systems became increasingly difficult. To address these challenges, Sigzen Technologies designed and implemented a customized ERPNext solution aligned with the actual manufacturing workflows followed at NPF Polyfilms, replacing fragmented processes with a single connected platform built around how the factory actually operates.

01 Inventory-Only Software in Use

NPF Polyfilms relied on an internal system built primarily for basic stock handling. It supported standard inventory entries but had no visibility into production stages, roll movement, or inter-department material flow.

02 Manual Production Tracking Across Stages

As products moved through extrusion, printing, slitting, lamination, bag making, and pouching, each department tracked progress independently with no connected view of where a roll was in the production sequence at any point.

03 No Digital Roll Traceability

Roll movement between production stages was tracked manually through paper records. This made quality verification, batch traceability, and issue resolution slow and prone to error.

04 Export Documentation Handled Outside the System

Proforma invoices, packing lists, LUT details, multi-currency handling, and license utilization were managed through spreadsheets and standalone documents outside any central system.

05 Finance Operated Separately from Operations

Accounting ran independently from production and sales data, making it difficult to get an accurate view of costs, receivables, and GST liabilities without manual cross-referencing.

06 Reporting Required Manual Compilation

Management reports for production performance, machine activity, stock status, and financial position had to be compiled manually from multiple sources, slowing down reviews and decision-making.

01 Lack of Cross-Department Production Visibility

With no connected system, tracking production status from raw material intake to finished dispatch required significant manual effort. Departments worked in silos, making coordination slow and error-prone.

02 Weak Roll Traceability

Without digital roll tracking, it was difficult to identify where a batch was in the production sequence, verify quality at each stage, or trace a defect back to its source in the manufacturing process.

03 Export Compliance Risk

Managing Advance Authorisation Licenses, multi-currency invoicing, and export-specific documentation manually increased the risk of errors and created gaps in regulatory compliance.

04 Disconnected Finance and Operations

Since accounting was not connected to production and sales, generating accurate financial reports required time-consuming manual reconciliation and was subject to data inconsistencies across systems.

05 Slow Management Reporting

Reports for production output, inventory position, machine activity, and financials had to be pulled together from multiple sources. This delayed management reviews and reduced confidence in the accuracy of operational data.