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Quality Control

The Quality Control Module in ERPNext provides businesses with a comprehensive tool to ensure that products meet defined quality standards at every stage of the production and delivery process. This module allows businesses to establish rigorous quality inspection protocols, track product quality metrics, and integrate quality management seamlessly into manufacturing, inventory, and procurement workflows, creating a robust QMS.

Quality control is crucial for maintaining customer satisfaction, reducing returns and rework, and ensuring compliance with industry regulations. With ERPNext’s Quality Control Module, businesses can set up custom quality checkpoints, automate inspection schedules, manage non-conformances, and generate detailed reports to ensure consistent product quality and drive continuous improvement.

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Key Features

ERPNext quality inspection plans with customizable criteria and automated schedules

1. Quality Inspection Plans

Customizable Inspection Criteria

Define custom quality inspection parameters, sampling plans, and acceptance criteria for each product or batch, ensuring that every item meets your standards.

Automated Inspections

Set up automated inspection schedules at various control points to ensure that quality checks are performed consistently at various stages of production or receipt.

Inspection Templates

Create and reuse quality inspection templates for common inspection workflows, saving time and ensuring consistency across multiple product lines.

Real-time quality data collection integrated with ERPNext manufacturing workflows

2. Real-Time Data Collection

Instant Data Capture

Record inspection results in real-time, ensuring immediate feedback on product quality during production or upon receipt of goods.

Integration with Manufacturing Processes

Quality checks can be integrated directly into production workflows ( in-process inspections), ensuring that each product is inspected before advancing to the next stage.

Mobile-Ready

Perform inspections on the go using mobile devices, making it easier for quality teams to record data from various locations like the shop floor or warehouse.

Quality control for incoming materials with ERPNext’s supplier inspection criteria and rejection features

3. Quality Control for Incoming Materials

Supplier Inspection Criteria

Set inspection standards for materials or components from suppliers to ensure that raw materials meet required specifications before being used in production.

Automated Material Rejection

Automatically reject or flag defective incoming goods that fail to meet quality criteria, helping to reduce production waste and prevent substandard inputs.

Supplier Performance Monitoring

Track the quality performance of suppliers over time, helping you choose reliable vendors, manage supplier scorecards, and build stronger supply chain partnerships.

Defect tracking and root cause analysis with ERPNext for improved production quality

4. Defect Tracking and Root Cause Analysis

Defect Logging

Record defects with details and images, and categorize them based on predefined categories, enabling detailed analysis and tracking.

Root Cause Analysis

Identify the root causes of recurring quality issues by analyzing defect trends, using tools like Fishbone diagrams or 5 Whys, and initiating corrective actions.

Non-Conformance Reports

Generate detailed non-conformance reports (NCR) that document quality issues, dispositions, and corrective actions, ensuring regulatory compliance.

ERPNext corrective and preventive actions (CAPA) for continuous quality improvement

5. Corrective and Preventive Actions (CAPA)

CAPA Workflows

Set up structured workflows to manage corrective and preventive actions, ensuring that quality issues are resolved quickly and do not reoccur.

Action Monitoring

Track the implementation and verification of corrective measures and monitor their effectiveness in addressing quality problems.

Continuous Improvement

Use CAPA data to drive continuous improvement in your production processes, reducing defects, enhancing efficiency, and improving overall product quality.

ERPNext statistical process control (SPC) with real-time monitoring and process optimization

6. Statistical Process Control (SPC)

Real-Time Process Monitoring

Track key quality metrics, such as production tolerances, process capability (Cpk, Ppk), and variability, using real-time SPC data.

Control Charts

Visualize quality trends with various types of control charts ( X-bar & R, p-chart, c-chart), helping you quickly spot deviations from standard quality levels.

Process Optimization

Analyze quality data to identify opportunities for process optimization, reducing variability, improving process capability, and improving product consistency.

ERPNext compliance and certification management for industry standards like ISO and GMP

7. Compliance and Certification Management

Standards Compliance

Ensure that your products and processes meet relevant industry standards (e.g., ISO, GMP, FDA) by incorporating required quality checks into your workflows.

Audit Trails

Maintain a detailed audit trail of quality inspections, changes, and corrective actions to demonstrate compliance during internal and external audits.

Document Control

Manage and store certificates, inspection reports, SOPs, and compliance documentation within the system, making it easy to retrieve information for audits or certifications.

ERPNext quality control reporting and analytics with custom dashboards and trend analysis

8. Reporting and Analytics

Quality Reports

Generate comprehensive reports on quality performance, defects, CAPA status, inspection yields, and corrective actions to gain insights into areas for improvement.

Custom Dashboards

Customize dashboards to display key quality metrics, such as defect rates, inspection results, cost of poor quality (COPQ), and supplier performance.

Trend Analysis

Use historical data to analyze trends in quality performance, identify patterns, and make data-driven decisions to enhance product quality.

Integration

The Quality Control Module seamlessly integrates with other core ERPNext modules, ensuring that quality control is embedded in all aspects of your business:

Manufacturing Integration

Integrate quality inspections into the production process (e.g., at work order operations) to ensure that every product meets quality standards before advancing to the next stage.

Inventory Management Integration

Automatically update inventory based on inspection results, ensuring that defective products are quarantined, scrapped, or rejected with appropriate stock movements.

Supplier Management Integration

Track supplier quality performance, link inspections to purchase receipts, and ensure that only high-quality materials are accepted into production.

Accounting Integration

Link quality inspection results to financial records, tracking the costs of defects, rework, scrap, or rejected materials for accurate cost of quality reporting.

The module also supports integration with third-party quality management systems and applications via APIs, enabling businesses to leverage existing tools while enhancing their overall quality management framework.

ERPNext quality control module integration with manufacturing, inventory, and supplier management

Case Studies

1. Improving Product Quality for a Manufacturing Firm

Challenge

A manufacturing firm experienced inconsistent product quality and high defect rates during production, leading to increased rework, scrap, and returns.

solution
Solution

By implementing ERPNext’s Quality Control Module, the firm automated its quality inspection processes, established clear quality parameters, and integrated them directly into its production workflows.

Results

The company reduced defect rates by 30%, improved product consistency, and decreased rework costs, resulting in higher customer satisfaction and reduced cost of poor quality.

2. Enhancing Supplier Quality for a Consumer Goods Company

Challenge

A consumer goods company struggled with poor-quality raw materials from multiple suppliers, which led to production delays, increased inspection efforts, and increased costs.

solution
Solution

The company used ERPNext’s Quality Control Module to set stringent quality inspection criteria for incoming materials, manage supplier approvals, and track supplier performance over time.

Results

The company improved supplier quality by 25%, reduced delays caused by defective materials, optimized its supplier base, and strengthened relationships with reliable vendors.

Optimize Your ERPNext Quality Control Process Like a ProPlay Video

Tutorials & Guides

Tutorials & Guides ERPNext offers a wide range of resources to help users make the most of the ERPNext Quality Control Module:

Step-by-Step Setup Guides

Learn how to configure quality inspection parameters, create inspection templates, define quality goals, and set up automated workflows.

Video Tutorials

Watch video guides that walk you through defect tracking, CAPA workflows, SPC chart interpretation, and compliance management.

User Manuals

Access comprehensive user manuals that cover every aspect of quality control within ERPNext, from setting up inspection plans to generating quality reports and dashboards.

Frequently Asked Questions

How does the Quality Control Module help manage product quality?

The module allows you to set custom inspection criteria, automate quality checks, log and track non-conformances, and track defects in real-time, ensuring that products meet your quality standards.

Can I track supplier performance using the Quality Control Module?

Yes, the module enables you to track supplier quality performance over time, maintain supplier scorecards, and generate reports to identify reliable vendors and ensure material quality.

Does the module support corrective and preventive actions (CAPA)?

Yes, the module includes workflows for managing CAPA, helping you systematically investigate issues, implement solutions, resolve quality issues and prevent them from recurring.

How does the module integrate with manufacturing processes?

The Quality Control Module integrates directly into production workflows, allowing you to perform quality inspections at key stages of the manufacturing process, including in-process and final inspection.

Can I perform root cause analysis using the Quality Control Module?

Yes, the module supports defect tracking and root cause analysis, enabling you to identify the underlying causes of quality issues and implement effective corrective actions.

Is the module compliant with industry standards like ISO or GMP?

Yes, the module can be customized to meet various industry standards (e.g., ISO 9001, GMP) and generate compliance reports and audit trails for audits or certifications.

Does the module generate quality reports?

The module generates comprehensive quality reports and dashboards that provide insights into defect trends, supplier performance, inspection results, CAPA effectiveness, and overall product quality.

Get a free no obligation quote now

Ensure product excellence with ERPNext’s Quality Control Module. Contact us today for a demo and discover how our integrated QMS solution can help you streamline quality management, reduce defects, improve compliance, and improve customer satisfaction.

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Trust Elements

”ERPNext’s Quality Control Module has helped us significantly reduce product defects and improve overall quality. We now have full visibility into our quality data and can take corrective actions faster than ever before.

RajnikantPlant Manager, Ghanshyam Industries

”With ERPNext’s automated quality inspections, we’ve seen a dramatic improvement in supplier quality and product consistency.

Shahil PatelPMC Cement

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