Sigzen Technologies Pvt. Ltd.
Inventory Management

In the dynamic landscape of modern business, mastering inventory management is a critical factor for success. ERPNext, in conjunction with the expertise of Sigzen Technologies, offers a comprehensive solution to transform your business operations. This article will explore in detail the various facets of ERPNext’s Inventory and Stock module, shedding light on its significance in current business scenarios.

The Stock or Inventory module in ERPNext serves as a powerhouse for managing products and warehouses. It plays a pivotal role in maintaining detailed product information, tracking the receipt, transfer, and delivery of products, optimizing stock levels through real-time reporting, and providing valuation for each product. The tight integration with Purchase, Manufacturing, and Accounting modules ensures a seamless flow of information across different aspects of your business operations.

Item Variants

An essential aspect of ERPNext’s Inventory and Stock module is the handling of Item Variants. An Item Variant is essentially a version of an item with distinct attributes such as sizes or colors. Without the functionality of Item Variants, businesses would find themselves compelled to treat different versions of a product as separate items, leading to unnecessary complexities.

Material Request

The Material Request document in ERPNext simplifies the identification of item requirements for various purposes. Whether it’s a need for purchase, material transfer, material issue, manufacture, or customer-provided items, the Material Request streamlines the communication and documentation of these requirements.

Purchase Receipt

Purchase Receipts are crucial documents generated when accepting items from suppliers, typically against a Purchase Order. ERPNext allows the flexibility to accept Purchase Receipts directly without the need for a Purchase Order, offering efficiency and adaptability based on business needs.

Delivery Note

A Delivery Note is generated when a shipment leaves the company’s warehouse for the customer. While optional, this step is vital for updating inventory and providing a detailed list of items sent in the shipment. It also serves as a reference for creating a Sales Invoice directly from a Sales Order.

Stock Entry

The Stock Entry functionality in ERPNext allows businesses to record the movement of items between warehouses efficiently. Whether it’s material issue, receipt, transfer, manufacturing, repacking, or subcontracting activities, Stock Entry serves as a comprehensive ledger, capturing the nuances of item movements.

Additional Transactions and Documents

Packing Slip

A Packing Slip is a document listing items in a shipment, often attached to the delivered goods. ERPNext facilitates the creation of multiple Packing Slips from a single Delivery Note, particularly useful for shipments packed in different boxes.


Introduced in version 13, a Shipment document in ERPNext keeps track of real-world shipments created against a Delivery Note or independently. It provides valuable information such as AWB Number, Shipment Status, Carrier, etc., offering enhanced tracking capabilities.

Landed Cost Voucher

The Landed Cost Voucher in ERPNext accounts for the final total cost associated with a product reaching the buyer’s doorstep. It includes the original cost of the item, shipping costs, customs duties, taxes, insurance, currency conversion fees, and more.

Pick List

A Pick List is a document indicating which items should be taken from inventory to fulfill orders. Particularly beneficial for businesses with large inventories or high order volumes, ERPNext’s Pick List selects warehouses based on a FIFO basis, optimizing order fulfillment.

Putaway Rule

The Putaway Rule in ERPNext defines a Warehouse Assignment Strategy for incoming stock. It takes into consideration warehouse capacity and priority, providing an auto-assignment of items based on the given strategy. This proves invaluable for large warehouses with multiple locations.

Serial and Batch Numbers

Managing serial and batch numbers is crucial for traceability and quality control. ERPNext allows for the documentation of serial numbers, batch bundles, installation notes, and various types of returns, ensuring comprehensive control over inventory.

Stock Reports

ERPNext offers a suite of comprehensive stock reports, including the Stock Ledger Report, Stock Level Report, BOM Explorer, Stock Value and Account Value, Closing Stock Balance, and more. These reports empower businesses with data-driven decision-making capabilities.

ERPNext Inventory Mastery with Sigzen Technologies

In today’s business landscape, effective inventory management is imperative. ERPNext’s Stock module optimizes processes by tracking products from receipt to delivery, integrating seamlessly with Purchase, Manufacturing, and Accounting. Item Variants simplify handling diverse product attributes. Streamlined stock transactions, from Material Requests to Delivery Notes, enhance efficiency. With Sigzen Technologies, ERPNext becomes a strategic ally in mastering inventory. This comprehensive approach ensures businesses stay agile amid fluctuating demands and supply chain complexities, navigating the competitive market with precision and efficiency.


ERPNext’s Inventory and Stock module, coupled with the expertise of Sigzen Technologies, offers a robust and flexible solution for businesses aiming to revolutionize their inventory management. From managing diverse item variants to efficiently handling stock transactions and leveraging additional features for comprehensive control, this combination ensures businesses stay agile and competitive. Elevate your operations, minimize risks, and stay ahead in the market with ERPNext and Sigzen Technologies as your strategic partners in mastering inventory management.

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